The Roundtable on Sustainable Biomaterials Association (“us”, “we”, or “our”) operates the www.saf-now.org website (the “Service”). This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices associated with your data.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from www.saf-now.org.

Definitions

Personal Data: Data about a living individual or legal person identifiable from this data or from this and other information either in our possession or likely to come into our possession. 

Usage Data: Data collected automatically either generated by the use of the Service or from the Service infrastructure itself. 

Cookies: Files with small amounts of data that may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies used such as beacons, tags, and scripts collect and track information and improve and analyse our Service. 

Data Controller: A person who either alone, jointly, or in common with other persons determines the purposes for and manner in which any Personal Data is or will be processed. For the purpose of this Privacy Policy, we are a Data Controller of your data. 

Data Processor (or Service Providers): Any person other than an employee of the Data Controller who processes the data on behalf of the Data Controller. We may use the services of various Service Providers to process your data more effectively. 

Data Protection Officer: Ensures the Data Controller applies the laws protecting individuals’ personal data. 

Data Subject: Any living individual or legal person who is the subject of Personal Data. 

User: The individual using our Service. 

.Information Collection and Use

We collect several types of information to provide and improve our Service to you. Below you will find a list of the types of data collected.

Personal Data: While using our Service, we may ask you to provide us with personally identifiable information we can use to contact or identify you (“Personal Data”). Personally identifiable information may include: 

• Physical Address

• Email Address

• First and Last Names

• Phone Number

• Cookies and Usage Data

We may use your Personal Data to contact you with newsletters, marketing or promotional materials, and other information of interest to you. You may opt out of receiving any or all communications from us by following the unsubscribe link or instructions provided in any email we send, or by contacting us. 

Usage Data: We may collect information on Service access and use (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data. 

Tracking Cookies Data: We use Cookies and similar tracking technologies to track the activity on our Service and hold certain information. You can instruct your browser to refuse cookies or indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service. Examples of Cookies we use:

• Session Cookies to operate our Service.

• Preference Cookies to remember your preferences and various settings.

• Security Cookies for security purposes.

Lawful Basis for Data Processing

Processing is necessary for the purposes of the legitimate interests pursued by the Data Controller, Data Processor, or Service Provider, except where such interests are overridden by the interests or fundamental rights and freedoms of the Data Subject which require protection of personal data, in particular where the Data Subject is a child.

Use of Data

We use collected data for various purposes to:

• Provide and maintain our Service

• Notify users about changes to our Service

• Allow users to participate in interactive features of our Service by choice

• Provide customer support

• Gather and analyse valuable information to improve our Service

• Monitor our Service usage

• Detect, prevent, and address technical issues

• Provide users with news, special offers, and general information about other goods, services, and events which we offer similar to those previously purchased or enquired about, unless users opt not to receive such information

Retention of Data

We will retain your Personal Data only as necessary for the purposes set out in this Privacy Policy and for which it was provided. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

We will retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when used to strengthen security or to improve functionality of our Service, or when legally obligated to retain this data for longer time periods.

Transfer of Data

We may transfer your information, including Personal Data, to — and maintain on — computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ than those from your jurisdiction.

If you do not reside in Switzerland and choose to provide information to us, please note we transfer the data, including Personal Data, to Switzerland and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to the transfer.

We will take reasonably necessary steps to ensure your data is treated securely and in accordance with this Privacy Policy. These steps include but are not limited to:

• Access controls and multi-factor authentication for Data Controller employees

• Secure connections for the transfer of Personal Data and Usage Data to the Data Processor or Service Provider

• Recurring reviews by our Data Protection Officer

• Recurring data protection training for Data Controller employees

No transfer of your Personal Data will take place to an organisation or a country without adequate controls in place including the security of your data and other personal information.

.Disclosure of Data

Disclosure for Law Enforcement: Under certain circumstances, we may be required to disclose your Personal Data if required by law or in response to valid requests by public authorities.

Legal Requirements: We may disclose your Personal Data in the good faith belief such action is necessary to:

• Comply with a legal obligation

• Protect and defend our rights or property

• Prevent or investigate possible wrongdoing in connection with the Service

• Protect the personal safety of users of the Service or the public

• Protect against legal liability

Security of Data

The security of your data is important to us and we strive to use commercially acceptable means to protect your Personal Data. We cannot guarantee its security, as no method of transmission over the Internet or method of electronic storage is completely secure.

Your Rights

We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.

Whenever possible, you may update your Personal Data directly within your account settings. If you are unable to change your Personal Data, please contact us to make the required changes.

If you wish to be informed what Personal Data we hold about you or if you want it removed from our systems, please contact us at info@rsb.org.

In certain circumstances, you have the right to:

• Access and receive a copy of your Personal Data

• Rectify any inaccurate Personal Data

• Request deletion of your Personal Data

You have the right to data portability for the information you provide to us. You can request to obtain a copy of your Personal Data in a commonly used electronic format.

Please note we will ask you to verify your identity before responding to such requests.

Service Providers

We may employ third-party companies and individuals to facilitate our Service (“Service Providers”), provide the Service on our behalf, perform Service-related services, or assist us analyzing our Service usage.

These third-parties have access to your Personal Data only to perform these tasks on our behalf and are obligated to not disclose or use it for any other purpose.

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Analytics: We may use third-party Service Providers to monitor and analyse the use of our Service.

• Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network. For more information on the privacy practices of Google, please visit the Google Privacy Terms web page: http://www.google.com/intl/en/policies/privacy.

Storage: We may use third-party Service Providers to store and manage Personal Data.

• Salesforce is a Customer Relationship Manager (CRM) service which allows the storage and management of data for individuals, legal persons, and groups. Salesforce store the data collected to provide a database of information for our Service, reporting capabilities, and the ability to update or remove Personal Data when required. For more information on the privacy practices of Salesforce, please visit the Salesforce Privacy Terms web page: https://www.salesforce.com/company/privacy.

Links to Other Sites

Our Service may contain links to other sites not operated by us. If you click on a third-party link, you will be directed to that third-party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of third-party sites or services.

Children’s Privacy

Our Service does not address anyone under the age of 16 (“Child” or “Children”).

We do not knowingly collect personally identifiable information from anyone under the age of 16. If you are a parent or guardian and aware your Child provided us with Personal Data, please contact us. If we become aware we collected Personal Data from Children without verification of parental consent, we take steps to remove that information from our servers.

Complaints

Should you have reason to believe the Data Controller, Data Processor, or a Service Provider did not comply with their privacy policy or the legal requirements with regards to your Personal Data or Usage Data, we suggest you contact them directly to discuss and resolve the issue.

If this course of action isn’t desirable or possible, you may file a complaint with a Data Protection Authority (DPA). The relevant DPA varies depending on the location of the Data Controller, Data Processor, or a Service Provider. To file a complaint with our DPA, please contact the Genevé Protection des données et transparence via email at ppdt@etat.ge.ch or via phone at +41 22 546 52 40.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email or a prominent notice on our Service, prior to the change becoming effective and update the effective date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us by email at info@rsb.org. Should you wish to speak with our Data Protection Officer directly, please contact Sam Hansen at Sam.Hansen@RSB.org or +41 22 548 33 21.

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